Keep employee credentials current with role-specific renewal tracking.

An uploaded certificate needs a verified identity and expiry date before a manager can rely on its status. Proofdate keeps credential evidence, source checks and renewal reminders connected, helping employees provide the right documents and giving HR a clear account of which credentials are confirmed or still awaiting review.

What it does

Credential register: Associate each certificate with the employee, credential type and expiry date, giving HR a single reference for the evidence supporting the recorded qualification.
Expiry reminders: Notify the responsible employee and coordinator ahead of a configured renewal date, leaving time to request updated evidence before a manager reviews an assignment.
Source verification: Record the registry reference and reviewer's check, distinguishing a document upload from a credential whose source has been reviewed by an authorized person.
Role and site view: Compare required credentials with the employee's verified records, helping managers identify a gap that needs checking before making a role assignment.
Renewal history: Preserve earlier evidence and review dates when a new certificate arrives, allowing HR to explain the sequence of status changes during a later record review.

Why people love it

Leon Park's CR-481 holds two documents for a certificate expiring 30 June, with the reviewer check still pending. HR can resolve that verification and prepare the renewal follow-up without presenting unreviewed evidence as confirmed.

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