About the app

Track shared vehicle bookings, key custody and return condition.

A vehicle booking does not show who has its key or whether the last return is complete. Keytrail connects the calendar slot to badge-confirmed key collection and the driver's departure and return report. Fleet staff can see the current custodian and the information still missing before the vehicle is handed to another colleague for their trip.

What it does

• Review availability before reserving a shared vehicle, giving the driver and fleet desk a clear calendar commitment for the intended trip.
• Scan the tagged key with the driver's badge, linking physical key custody to the booking rather than assuming collection from reservation status.
• Record separate departure and return odometer readings, preserving the observations behind a trip distance instead of relying on an unexplained total.
• Capture fuel and condition at return, giving fleet staff the details needed to prepare the vehicle before another driver's key handoff.
• Keep missing return information visible after the planned booking ends, distinguishing a finished calendar slot from a completed vehicle and key handback.

Why people love it

Keytrail makes the shared vehicle handoff easier to account for. Drivers know what to record, and fleet staff can see whether the key, mileage, and condition report have actually been returned.

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